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PARTNERS

ARWS AFRICA REGIONAL CHAMPIONSHIP

EVENT CALENDER 2022

1. Expedition Africa Swellendam - 4/6 February 2022
2. Expedition Africa Parys - 4/6 March 2022
3. TBC - May 2022
4. TBC - August 2022
5. TBC - September 2022
6. RWS Africa Regional Championship - November 2022

• Mixed teams of 4 is the only category to be eligible to win a free entry to the Regional final and the ARWS World Championships in 2023.
• All six events counts towards the log. 
• Winning team of mixed four at each of the first five events will  receive a free entry for the ARWS Africa Regional final in Lesotho.
• If the 1st place team has already won a free entry, the 2nd placed team will receive the free entry for the Regional final.
• Teams may substitute members with a team roster containing a maximum of 7 team members for the year.
• Log will be updated after each event, see points allocated below. 

• 1st = 100 points
• 2nd = 85 points
• 3rd =73 points
• 4th = 63 points
• 5th = 55 points
• 6th = 50 points
• 7th = 45 points
• 8th = 40 points
• 9th = 35 points
• 10th = 30 points
• 11th = 28 points
• 12th = 26 points
• 13th = 24 points
• 14th = 22 points
• 15th = 20 points
• 16th = 18 points
• 17th = 16 points
• 18th = 14 points
• 19th = 12 points
• 20 - 24th = 10 points
• 25 - 29th = 9 points
• 30 - 34th = 8 points
• 35 - 39th = 7 points
• 40 - 44th = 6 points
• 45 - 49th = 5 points
• 50-54th = 4 points
• 55 - 59th = 3 points
• 60 - 64th = 2 points
• 65 - and all teams that starts but do not finish = 1 point

 

FIND A TEAM

If you want to join an existing team, create a new team or are looking for members to fill up your team, contact us at stephan@kinetic-events.co.za and we will list your contact details below.

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ADVENTURE CONCEPT

• What is Adventure Racing: https://www.youtube.com/watch?v=occW94DgWT4&t=17s

• Adventure racing is a multi-discipline endurance sport where competitors compete in teams, navigating from control point to control point in a number of disciplines.

• Disciplines include: mountain biking, trekking, kayaking and orienteering.

• Teams are expected to navigate using a map and landmarks.

• Teams must be able to operate in harsh remote environments in all weather conditions.

• Teams travel throughout the night.  They can decide if, when and where to rest.

• The first team to complete the whole course, with all the control points visited will be declared the winner.

• Teams are required to complete the entire distance together (always within hearing and visual distance of each other), helping and assisting each other.

• Teamwork and team dynamics are essential. A detailed understanding of your teammates and of your own capabilities is essential.

VOLUNTEERS

• The best way to be part of the race if you cannot participate yourself is to become a volunteer marshal.

• If you are interested please contact Heidi - 082 564 6468 or mail us at heidi@kinetic-events.co.za

• Volunteers just need to reach the registration venue on their own cost and supply their own food.

• An adventure garment, accommodation and Sunday breakfast will be provided to all volunteers.

• Come and be part of this adventure.

TEAM FORMAT

• Teams of 4 members and teams of 2 members.

• Teams can consist of members of any combination - (males and/or females)

TEAMS ENTERED

MIXED TEAMS:

1. TEAM

DATES

• 4 - 6 February 2022

TIMES

TUESDAY 1 FEBRUARY 2022

• 13h00: Expedition book to be mailed to all teams.
• 13h00: Indemnity form to be mailed to all teams.
• 13h00: Covid Release Waiver form to be mailed to all teams.
• 13h00: Team medical information form to be mailed to all teams.
• 13h00: Route flow chart and Logistical planner mailed to all teams.
• 13h00: Sample of 1:50 000 scale map to be mailed to all teams
• 13h00: Route map to T3 - cycle drop off.

FRIDAY 4 FEBRUARY 2022

• 14h00 and onwards: Teams accommodation check in.
• 14h00 and onwards: Cycle drop of at T3.
• 18h00: Social bring and braai.
• 20h00: Registration.
• 21h00: Team introduction, Adventure briefing and maps Leg 1 hand out.

SATURDAY 5 FEBRUARY 2022

• 6h00: Packed re-supply box A hand-in at start area.
• 6h00: Packed re-supply box B hand-in at start area.
• 6h30: Hand out of Spot GPS Trackers at start area.
• 7h00: Adventure start.

SUNDAY 6 FEBRUARY 2022

• 7h00 - 9h00: Breakfast.
• 9h00: Awards Ceremony

LOCATION

• Kam'bati River Resort, Swellendam.
• Call reservations directly for bookings: Tel: 079 200 9098

ACCOMMODATION

• Chalets, Luxury tents, pre-erected tents and general camping available at Kam'bati Resort.

• Suitable for the whole family.

• Contact for bookings directly: Tel: 079 200 9098 

• Sunset: 17h49
• Sunrise: 07h19
• Moonrise: 4h04
• Moonset: 16h24
• Full Moon: 26 May 2021

ENTRY FEE

• R 6400 per team of four members.

• R 3200 per team of two members. 

• All athletes will receive an Event Peak cap.

• All team members will receive Sunday brunch. 

BANKING DETAILS

• Expedition Africa
  First National Bank
  Rivonia branch, branch code 250 355
  Account number 628 004 891 73

• Mail  proof of payment to stephan@kinetic-events.co.za. Use name and surname as reference

• Entries closes Thursday 28 January 2022. 

• No refund of entry fee at any stage.

• No transfers of entry fees to any future event.

DISTANCE 

• This adventure will cover approximately 120 km. 

• Top teams are expected to finish the course in 12  hours with the last team in before 24 hours.

• All teams should be able to finish before 7h00 Sunday morning

DISCIPLINES

• Mountain biking – teams should be prepared for a range of riding including single track, steep hills, gravel roads and sealed roads.

• Trekking – will involve traveling by foot through rugged and diverse terrain.

• Kayaking – kayaking will be on a river. Details will be outlined at race briefing. Kayaks will be provided by race organisers. Teams can use their own paddles or booked paadles from Kinetic on the online entry form.  

• Orienteering – orienteering is an extremely important part of the race. The course is not marked and teams are required to navigate using map and compass. 

RE-SUPPLY BOXES

• One of the unique aspects of this overnight race is that the teams don't need a support crew, the organisers will logistically support the teams.

• Teams will need to plan meticulously all their equipment and sustenance, and then pack them into their re-supply boxes.

• The use of re-supply boxes makes it easier for teams to compete on an even playing field.

• Teams will receive 1 or 2 waterproof re-supply boxes (depending on route) at the start in which to pack gear and food.

• Size of the re-supply box is - 160 liter. (81 cm long * 37 cm wide * 40 cm high).

• Only boxes supplied by the organizers may be used, teams can't use their own re-supply boxes.

• The organizers will move these boxes to various points on the route.

• Boxes will be available at designated transition areas somewhere on route. The position of these transition areas will be indicated in the adventure book.

• Re-supply boxes needs to be secured with cable ties by the teams before being moved by the organisers.

MAPS

• Maps supplied will be 1:50 000 topographical maps. A3 size.

• Google maps and local hiking maps may also be used by organiser.

• Route may be given out as course progresses. 

• Waterproofing of maps is essential. 

• Stationery materials for preparing route on map are needed. Different coloured pens, sellotape, scissors, etc.

• If the map is lost or damaged it will not be replaced by the organisers.

EQUIPMENT

Click HERE for the list of Compulsory Competitor Equipment (download & save a copy)

Teams do not need any illumination devices / glow sticks for this event.

COMPETENCY REQUIRED

• At least one member of the team must be capable of navigating by compass and map during the day and night. The team must be able to orientate a map, identify grid references on a map, take a bearing between two points on a map, and understand the impact of magnetic declination.

• The teams must be able to describe what their team would do if it becomes lost.

• At least one member of the team should have experience in basic First Aid.

• All team members must be suitably competent in all disciplines included in the event as specified by the race organizer and be able to complete the event without any assistance from any person other than own team members.

• The following Kayaking Skills must be mastered: managing a capsized craft in deep water; righting and emptying a craft in deep water; getting back in and continuing paddling.

• Swimming 100m of any stroke.

• There will be no competency checks at registration. By entering this event, teams acknowledge that they are competent in all the skills required to complete an event of this nature.

PERSONAL RESPONSIBILITY

• I understand and acknowledge that participating in this event is a dangerous activity. I am aware and understand the activities I will be involved in. I am aware of the hazards involved and acknowledge that there is always risk of injury (including permanent injury, mental injury, paralysis and death). In my judgment I have sufficient competence, knowledge, common sense, experience, survival skills and equipment to participate in all the event activities in a manner safe to myself and others.
• I understand and agree that, in the first instance, I am responsible for the provision of first aid to myself and those around me, I know and accept that rescue by the organisers, or emergency services, may not be possible immediately (e.g.: Night, rain, equipment failure, other rescue etc.)
• If I get to a point in the course that I believe the level of inherent risk is unacceptable for me, and I am not confident in completing it safely, it is my responsibility to take action. I must choose an alternate route, avoid the hazard, or even withdraw from that leg or the race. I accept this self-responsibility.
• Use common sense to “assess” areas for personal safety.
• I and my whole team have read this paragraph, understand it and indemnify the event organiser against all claims.

EVENT RULES & REGULATIONS

1.  Team

• The event must be started and completed by the entire team.
• All members of the team must be within visual and hearing distance of all other members of their team at all times, i.e. spread over no more than 100m.
• No substitutions during the race will be allowed.
• The team is to complete the entire event without any assistance.
• Teams receiving any form of assistance, including medical assistance, whilst not in a transition area, will be penalised.
• Teams are required to pass through all transitions and checkpoints in the order designated by the Organiser.
• Teams will visit designated transitions areas to change racing disciplines, refill their supplies, change clothing and gear, and sleep if necessary.
• Teams only have to carry compulsory gear but are welcome to take more equipment if needed.
• All team members are required to pass through all transitions and checkpoints together. At these check points, which will be indicated by a board displaying a letter of the alphabet, any team member is to clearly mark the letter on the team passport.
• Checkpoints must be done in numerical order.
• Race marshals may request the passport for inspection. Failure to mark any transition or checkpoint on the passport will result in the team to be moved down the rankings, unless the team returns to the missed transition or checkpoint in full complement,
• Inspection may take place at any point in the race. Teams will have to report to an official for equipment inspection on request.

 

2. Support Crew

• No Team support members will be required. Supporters are welcome to support their team’s progress at designated viewpoints. These areas will be indicated at race briefing.
• The best way to follow your team’s progress is to become a volunteer race official. Contact race organisers for more information.
•  No physical support is allowed.
• Supporters may provide moral support in any transition areas.
• Supporters are to have read these Standard Rules and Regulations as well as the Event Specific Rules.

 

3. General Rules

• Any team and/or individual who tests positive for illegal substances will be barred from all events for a minimum period of two (2) years. (See www.infosource.co.za/druglist for illegal substance details.)
• Any individual, male or female, will be barred from all events for life if found to have used physical violence during the course of the event.
• Abusive language will not be tolerated. Persons wishing to express outrage will do so in a controlled manner through their team captain only.
• Teams crossing the finish will be given a “line finish position”. This is pending the outcome of illegal substance test results, complaints and/or any further information coming to the organisers’ knowledge.
• The first team to complete the event, having complied with all rules and regulations and time penalties taken into consideration, will be considered the winning team.
• Any abuse of or disregard for instructions given by race marshals to any team member, will result in immediate disqualification and a disciplinary hearing at the end of the race. The disciplinary hearing may result in additional penalties.
• If a team member withdraws the team may continue, but will be unofficial. If more than two team members withdraw, the rest of the team must withdraw.

 

4. Medical Assistance

• Medical crews will be available for non-emergency medical treatment and consultation within transition areas when available.
• Medical treatment within transition areas is limited to basic first aid and advice. Should a racer require advanced life support, active fluid replacement therapy (IV), the administration of any oral or intravenous drug, then that racer, subject to the Race Director’s final decision, will be prevented from continuing with the event.
• The medical crew has the authority, on confirmation of the Race Director, to withdraw a racer from an event should the racer’s further participation in the event possibly result in permanent injury, disability or death to the racer or his/her teammates.
• Racers are obliged to carry the team’s personal medications in the team first aid kit or on the person concerned. The medical crew will not be on hand to supply personal medication should the team concerned have failed to supply their own.
• The medical crew will provide immediate emergency treatment and stabilisation. Should a racer require transport by road or air ambulance, the cost of any transport out of the race environment will be carried by the patient
• Racers are strongly advised to take appropriate insurance against the costs of emergency evacuations and repatriation.

 

5. Complaints & Appeals

• All complaints and/or queries are to be directed through the team captain. Only the captain is allowed to direct questions, objections and complaints to the organisers and/or their Management Team.
• In the event of there being discrepancies in finishing positions resulting from such reports and/or complaints, the Prize Giving will only take place after a verdict has been reached by the Race Director.
• Positions announced at Prize Giving are subject to the results of illegal substance tests and any further findings brought to the attention of the organisers.
• Any team wishing to appeal or complain any aspect of the event can do so. Complaints are to be received by the Race Director within 24 hour of the team crossing the finish line. Complaints may only be made with first-hand knowledge. No second-hand reports will be accepted or considered.  Appeals regarding decisions are to be received by the Race Director within 1 hour of the decision.
• The Event Organiser, as advised by senior marshals, will consider appeals.

 

 

6. Time Penalties

• Time penalties will be awarded by the race director for offences. The penalties will be calculated to nullify any advantage a team has derived from the specific transgression.
• Any team transgressing the 100 meter, visual and hearing distance rule will receive a time penalty.
• Any team found not to be equipped with the compulsory equipment, as specified, during a kit inspection, will not be allowed to start the event.
• Any team found not to be equipped with the compulsory equipment during the race will be penalised.
• Any team found to have transgressed the rules and regulations of the event and/or acting contrary to the spirit of the event will be penalised.
• All penalties to be served at last transition. Teams will be placed in the penalty box after completing their transition to serve their time penalty before commencing on the last leg.

 

7. Spirit of the Event

• Not cheating with regard to the rules and regulations of this event and the sport.
• Where one team finds another in need of medical attention – they must stop to assist.
• Abiding by the rules and regulations of this event and sport.
• Being eco-friendly, polite and prepared to assist a fellow man in need.
• Not misleading organisers and/or marshals with inaccurate/incomplete information.
• Not removing checkpoints, their illuminating devices or signage of any sort.

 

ECO AWARENESS

Teams are to adhere to the following stipulations at all times:

• All waste is to be carried to the closest transition or checkpoint for disposal.

• Human waste is to be buried between 20 and 25cm below the soil surface.

• Picking of flowers, cutting of walking sticks and/or any damage to the natural vegetation (even though they might appear to be dead) is prohibited.

• The making of fires, whatever the circumstances and no matter how small, are prohibited along the entire route.

• No tree, rock, etc. may be defaced in any manner.

• Be polite and courteous to local inhabitants. Pass quietly through settlements, especially at night.

The transgression of any of the above will render the entire team liable to disqualification.

PRIZES AND AWARDS FOR THIS EVENT

• The winning 4 member mixed team will receive a free entry for the Final event in ...... in November 2022. 
• All adventures will receive an event peak cap.